Your wedding day is drawing near, time to turn your attention to the details of your stationery. And by that, we don't just mean your invitations. Many couples pour hours into perfecting their invitations, yet the long list of on-the-day wedding stationery tends to get far less thought. Starting your search for the perfect blend of stationery? The kind that brings your venue to life, showcases your theme, and looks exquisite? In this article, we provide a helpful list of 2026 on-the-day wedding stationery essentials, making sure that you don't miss a single thing. Plus, we'll make sure you get your order in on time, by providing a timeline for when you should order each element.
Wedding stationery you'll need on the day
You've sent the wedding invites of your dreams, but your stationery story isn't over yet. It's time to turn your attention to your on-the-day wedding stationery and the details that will be there with you on the big day. Seating charts, table numbers, menus, place cards and more are all waiting on your design to-do list, but don't worry, this part's the fun bit!
During this phase, you'll get the chance to truly tighten your 'brand' and pull together all the finer details, getting to the real heart of your wedding theme; fonts, colours, emblems, symbols, wording, all included.
According to The Knot's 2023 Study, 63% of couples say personalisation is one of the most important factors in their planning process. That's why with Peppermint Press, you'll work with one designer throughout the ordering process, who will work to integrate your vision into your dream stationery.
See our stationery collections here.
Drawn to the above place setting? Admire our Waterlily Place Cards here and our Heritage Collection menus here.
Which on-the-day wedding stationery do I need?
The truth is, in 2026 there's no universal checklist when it comes to which wedding stationery you need. Having said that, in our 15 years of experience working with married-couples-to-be, we have found that a handful of elements tend to make almost every list.
The Essentials
- Wedding seating chart
- Table numbers
- Wedding place cards
- Welcome sign
Beyond this, which stationery you choose really comes down to your personal taste, your venue and your budget. You are absolutely welcome to pick and choose what is important to you. For example, some couples are happy to go without some items (such as coasters or drinks menus at the bar), or make some elements themselves (such as favour tags or place cards).
Having said this, there is an undeniable charm and sense of impact that comes with selecting and designing flawlessly matching stationery which sprawls across all elements of your special day. In the case that this resonates with you, we also see many couples choosing to order the following items with us.
The 'Extras'
- Ceremony programs or ceremony signs
- Food menus
- Drinks menus
- Favour tags
- Photo booth signage
- Coasters
- Guest book sign
- Wishing well / cards and gifts
- Napkins
It's also worth noting that the wedding stationery you actually require also depends on several practical factors, including the number of guests. For example, you might like to create a ceremony sign rather than ceremony booklets if you're hosting 250 people.
Love the idea of a fabric welcome sign? Browse our wide selection of welcome signs and designs here.
Your list of on the day wedding stationery
Still finding your way through the world of on-the-day wedding stationery? From essential seating charts and table numbers to charming little extras like coasters, next, we walk you through our complete list of on-the-day wedding stationery (including information about when to order each!).
Seating charts
A wedding seating chart is arguably the most crucial piece of signage at your event, especially when it comes to logistics. But whilst it's super handy, it can also be a great statement piece at your reception, helping you to show off your style and make an impression.
Seating charts can be printed in various sizes and shapes to accommodate the number of guests attending your wedding as well as your seating arrangements and personal taste.
When to order it: We know that things can get a little complicated with seating arrangements, with people dipping in and out last minute. However, where possible, we will need your order around 5-6 weeks before your date to ensure that it's ready for you on the day.
Browse seating charts from Peppermint Press.
Table numbers
It wouldn't be a complete list of on-the-day wedding stationery without table signs and that's because table number signs work in perfect harmony with your seating chart. Contributing to your tablescape, they also assist you in pulling off an efficient reception experience. Serving a very functional purpose, your table numbers should be clear and just the right size so that they are visible to guests finding their seats.
When to order it: Although we recommend having these ordered 6 weeks before the big day, you could order them even sooner. You are likely to know the number of tables you require from an early stage, so if you prefer to start ordering sooner, then do!
Place names
If you've got your seating charts and table numbers, the last piece of the puzzle is place names or place cards. Often printed on small pieces of paper, place names can be designed to perfectly finish off your menus and table arrangements.
At Peppermint Press we offer both traditionally styled place cards, but also intricately hand-designed watercolour place cards in a range of beautiful shapes and emblems.
When to order it: When you order your seating chart, it's a good idea to also order your place names at the same time. This way, you have a complete picture of the table arrangements when ordering.
Take a look at our place cards here
Welcome signs
If any piece of on-the-day wedding stationery deserves to steal the spotlight, it's your welcome sign. Often placed at the entrance to your event, a beautiful wedding sign tells guests that they’ve arrived at the right place and sets the scene for what is to come. Your welcome sign also provides guests with photo opportunities at the entrance of your event before the fun starts.
When to order it: Although we recommend ordering your welcome sign 5 to 6 weeks before the big day, you can also order this much sooner, since no details on the sign itself are likely to change.
Make a great first impression with a Peppermint Press welcome sign.
Ceremony booklets
It's not always clear what the order of the day is at your wedding, so naturally, that's where ceremony booklets come in. Allowing guests to fully understand what's next at your ceremony and reception, these books can include speakers, songs and celebrant details as well as any other information that you would like printed. Personalise yours and create touching mentos for your guests to take home.
When to order it: We advise that you send in your ceremony booklet order 5-6 weeks in advance of your big day. Just remember, that the production is finalised 1-2 weeks from approval.
Choose the design of your ceremony booklet here.
Food menus
When it comes to wedding tablescapes, a menu is a great way to pull it all together. Not only decorative but also serving a very useful purpose, your menus (potentially paired with name tag, coasters and gift tags) puts guests in the know about your reception meal. Whether you've gone for a sit down meal or a buffet style event, menus tell guests what they have to look forward to, whilst they also add a dash of colour, personalisation and professionalism to your big day.
When to order it: Your menu cards will probably come last, since your catering menu isn't usually locked in until 4-8 weeks before the big day. We therefore recommend ordering at least five weeks out once it's all confirmed. Make sure to have your caterer check the wording before you approve the print, too.
Browse Peppermint Press menus here.
Drinks menus
Although not everyone chooses to have a drinks menu at their bar, or needs one, a drinks menu is a lovely little touch, listing all the refreshments and bar options available for your guests.
Place yours neatly with your food menu on tables, or otherwise opt for just two or three drinks menus which sit on the bar itself. Whichever way you choose to do it, your drinks menus are sure to add a touch of sophistication.
When to order it: Order these when you order your food menus, around the 5-6 week mark before your big day.
See drinks menus here or if you love the design of the drinks menus above, head straight to our Union Collection.
Favour tags
Speaking of personal touches, favour tags make for another great way to add a sense of personalisation. They're a great way to thank you guests for coming to your big day. Although favour tags are commonly used on favours (small gifts or mementos for your guests), their versatility allows them to be used to embellish various other items, too.
For example, you could put yours on a decorative mason jar filled with paper straws, around a small vase or even on wedding invitations. They could also be tied to your bridal party's gifts to thank them for their role on your special day.
When to order it: Also possible to order fairly far in advance of your big day, you could order these before our 5-6 week recommendation if you wanted.
Find the right favour tags for your special day here.
Photo booth sign
Wedding planners sometimes suggest incorporating photo booths into a reception to help guests loosen up and have fun in front of the camera without feeling self-conscious while dancing. You'll also end up with a different style of photo; something more casual and funny.
To encourage guests to partake in the photo booth, create an eye-catching sign with one of our designers, using a fun message. Make it stand out, as the more guests who participate in the photo booth, the more photos and memories you'll have to take home!
When to order it: As with much of our on-the-day wedding stationery, we advise that you order signage around the 5-6 week mark before your wedding. Having said that, this is something that doesn't need to be updated or changed, so if you'd like to order beforehand then you absolutely can!
Napkins
We absolutely love printed napkins because they're such a small detail, but make a big impression, especially during cocktail hour! We print ours on premium white or black quilted stock, personalised to match the rest of your suite, so everything from your invitations to your on-the-day signage ties together beautifully.
This isn't an essential, but it is one of the easiest ways to add a polished, cohesive touch to your reception without much extra effort. Add a humorous quote, your names, a symbol or anything else you feel works well with the rest of your table setting.
When to order it: Order these 5 or 6 weeks in advance, along with your other on-the-day stationery items. Ready to put in an order a little earlier? You could do that too!
Take a look at our printed napkins.
Coasters
You don't need coasters, but in our experience, we have found that couples enjoy the rounded shape they bring to a table place setting. You can also personalise yours with your guests' names to make a truly custom touch.
When to order it: If you're using these are place cards as well as coasters, you should wait until your table planning is finalised and order 5 to 6 weeks before your big day, to allow for a one to two week printing process after approval. However, if you're simply ordering coasters in bulk without much personalisation, this is something you can order further in advance.
Browse our coasters here, or if you love the design of the coasters above, head straight to our Amalfi Collection.
Wishing well / cards and gifts
It's likely that at your wedding you'll have a cards and gifts table or perhaps a wishing well. In order to make sure guests have no questions surrounding where to leave their gifts, create a 'cards and gifts' sign and leave it in a visible location.
When to order it: Order this, just like any other signage, 5-6 weeks before your wedding. But you should feel free to order ahead of this.
Browse cards, gifts and wishing well signage.
Guest book sign
The tradition of having a wedding guestbook is a classic one that many modern-day weddings still embrace. Typically, the guestbook consists of empty pages that allow family and friends to leave wishes for you and your partner, creating lasting memories for you to read and cherish in the years to come. It's a timeless idea. To ensure that as many heartfelt messages as possible are written in the guestbook, create a sign that draws in guests.
When to order it: Just like your other signage, order this 5-6 weeks before your wedding, or ahead of that if you feel ready!
Find your perfect guest book sign here.
Other wedding signage
Missing something? Perhaps there is a particular wedding signage element that we haven't mentioned in our list of on the day wedding stationery that could enhance your wedding day.
When to order it: Order this, just like any other signage, 5-6 weeks before your wedding. But you should feel free to order ahead of this.
Learn more about wedding signage here.
Simply not sure which on-the-day wedding stationery to order? Start here.
With a budget in mind, and all kinds of other wedding planning tasks to tick off, it's not easy to select from a long list of wedding stationery items, especially with so many things to consider (like budget, aesthetics and more).
In our experience, couples find it best to start by thinking about what your guests will actually need to navigate the day (remember our essentials list at the beginning of this article?). A welcome sign or ceremony directions matter far more than a decorative extra some people might not glance at twice.
From there, consider your wedding's formality as well as your venue: a black-tie affair tends to lean on tradition, with individual place cards and printed programs, while a relaxed and outdoor glamping-style or festival celebration can often get away with far less.
Next, you could also think about what you'll want captured on camera. A beautifully styled menu or a hand-lettered sign can become part of your day's visual story, so it's worth putting thought (and budget) into a couple of standout pieces rather than spreading it evenly across everything.
And when in doubt, let your budget guide the final call, prioritise what your guests will genuinely use over what simply looks good on a checklist. If a guest can take home something like your beautifully designed place name cards, but a napkin will end up being used, never to be seen again, this might be an indication of what is important to you.
On-the-day wedding stationery from Peppermint Press
With over 15 years of experience working with couples and creating on-the-day wedding signage, we know best when it comes to pulling off the perfect suite of wedding stationery.
Tie together the final details of your wedding by choosing a collection which matches your venue and personal taste. When you work with us, our professional designers will walk you through all the steps of the process to ensure that you receive wedding signage and stationery that represents you as a couple.
Do you have any questions? Speak to us, or find our how it works page here.
